Office Administrator

Work hard & live well with growth & variety

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The Company

On Point Project Engineers Ltd. is a leading consulting engineering firm based in Greater Victoria, specializing in municipal, transportation, land use engineering, construction management, and surveying. Our team is passionate, committed, and dedicated to delivering exceptional projects and services. We pride ourselves on providing a challenging and inspiring work environment. If you’re a top talent looking to join an outstanding team, we want you to be part of our success story.

The Position

On Point Project Engineers Ltd. is seeking a motivated and detail-oriented Office Administrator to become an integral part of our dynamic team. In this role, you will support the day-to-day operations of our office and assist the Office Manager and engineering, construction management, and surveying teams. The role encompasses a diverse range of tasks, and we are looking for an adaptable, reliable, and professional individual who will thrive in this environment.

Salary Range: $50,000 – $58,240 annually

Key Responsibilities 

• Manage office supplies and equipment, ensuring smooth day-to-day operations.
• Provide administrative support to the Office Manager and teams across engineering, construction management, and surveying.
• Coordinate meetings, schedules, and communications.
• Assist with document preparation, filing, and record-keeping.
• Support project coordination and client interactions as needed.
• Maintain a welcoming and organized office environment.
• Maintain the general tidiness of the lunchroom, prepare boardrooms before and after meetings, keep supply and production areas organized.
• Perform monthly fleet vehicle inspections and organizing maintenance of company vehicles as required.
• Run errands as needed, including driving fleet vehicles (trucks/vans/SUVs) to repair shops, picking up lunchroom supplies, and delivering drawings and reports to municipal offices.
• Receive and process vendor invoices, ensuring accuracy and timely follow up on payments.
• Support human resource-related tasks such as onboarding new employees and maintaining employee records.
• Contribute to the coordination of employee engagement programs.
• Assist with general computer/workstation set up including connecting computers, phones, and ancillary equipment.
• Perform printing, scanning, electronic filing, and accurately updating various tracking sheets and documents.
• Handling front desk duties including greeting visitors, answering the phone, and providing priority support to the engineering teams.
• Create intercompany posters and notices/memos.

Requirements & Qualifications

A MUST HAVE:

• Recent (within last 2 years) related or similar work experience or recent, relevant education.
• Demonstrated ability to provide exceptional and professional email (written), phone and in-person etiquette.
• Reliability, dependability, adaptability, and a friendly and helpful attitude.
• Proficiency in grammar, punctuation, and spelling, with solid document-writing skills (e.g., letters, correspondence, resumes, proposals).
• Strong business writing, proofreading, and editing skills.
• Ability to thrive in a high-demand, in-office environment with multiple changing priorities and frequent interruptions.
• Exceptional organizational and time-management skills.
• Proficiency in use of Microsoft Office (Word, Excel, Outlook), and Adobe. Experience in preparing and formatting/editing documents using MS Word and Adobe is an asset.
• Ability to follow instructions accurately and ask questions when unsure.
• Resourcefulness in researching and resourcing solutions
• A valid BC driver’s licence

NICE TO HAVE:

• Technical knowledge, including software/hardware use and troubleshooting.
• Knowledge of civil engineering, construction management or previous experience in an engineering office is preferred but not required.

 

How to Apply

Submit your cover letter and resume to careers@oppel.ca to the attention of Katie Frank and include “Office Administrator” in the subject line. We thank all applicants, however only those who are shortlisted will be contacted. No phone calls please.

 

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