HEALTH, SAFETY AND WELLNESS FOR ON-SITE WORKPLACES
COVID-19 SAFETY PLAN

Updated: November 30, 2020

Application:
This policy applies to all employees of On Point Project Engineers Ltd. that are attending their regular workplace. It is intended to protect the health, safety and wellbeing of employees during the COVID-19 pandemic as they return to their regular workplace and while they are working on-site, at worksites or other places of On Point’s business.

Duration:
This policy has been developed in response to concerns created by the COVID-19 pandemic. It is intended to remain in effect until public health officials advise that COVID-19 no longer presents a significant threat in the community or to our place of work. This plan will be reviewed and updated as required.

Expectations:
Employees are to review and understand this policy, and to adhere to the requirements set out in the policy. Please ask your manager or team leader if you have questions or if there is any aspect of this policy for which you require clarification.

1. ON-SITE WELLNESS AND ATTENDANCE

The health, safety and wellbeing of all employees is of paramount concern to our company. 

DO NOT, UNDER ANY CIRCUMSTANCES, COME TO WORK IF YOU ARE SICK OR ARE EXPERIENCING EVEN MILD SYMPTOMS RELATED TO COVID-19, IF YOU ARE LIVING IN THE SAME HOUSE AS SOMEONE WHO HAS A CONFIRMED OR CLINICAL CASE OF COVID-19 OR IF YOU HAVE A BEEN EXPOSED TO ANYONE THAT IS CONFIRMED OR SUSPECTED TO HAVE COVID-19.

Mental Health

If you or your family members are experiencing unmanageable stress or anxiety, please do not hesitate to reach out to your manager or team leaders or contact any of the resources available to BC residents.

HealthLink BC: Provides 24/7, confidential health information and advice. Call 8-1-1 or visit: www.healthlinkbc.ca.

Crisis Intervention and Suicide Prevention Centre: Provides confidential, non-judgmental, free emotional support for people experiencing feelings of distress or despair, including thoughts of suicide. Toll-free 1 800 SUICIDE (784-2433) or visit: www.crisiscentre.bc.ca.

Mental Health Digital Hub: A provincial website that provides information, services and education and awareness about mental health and substance use for adults, youth and children. www.gov.bc.ca/mentalhealth

Heretohelp: Provides information about managing mental illness and maintaining good mental health, including self-management resources and screening self-tests for wellness, mood, anxiety and risky drinking. www.heretohelp.bc.ca

A. IF YOU ARE SICK WITH ANY SYMPTOMS:

Please stay home, immediately advise your manager or team leader and use the British Columbia COVID-19 Self-Assessment Tool to obtain guidance and recommendations as to next steps – https://bc.thrive.health/covid19/en.

If you are experiencing any symptoms, even mild ones related to a common cold, you will likely be directed to have a COVID-19 test and the self-assessment tool will provide you with guidance on where and how to obtain that test.

IF YOU ARE DIRECTED TO TAKE A COVID-19 TEST:

(i) advise your manager or team leader that you have been directed to take a COVID-19 test, when you will be attending for the test, and when you anticipate receiving the results;

(ii) when you receive the results, please advise your manager or team leader immediately as to whether you have tested positive or negative;

(iii) IF YOU TEST POSITIVE OR DO NOT TEST NEGATIVE – remain at home, isolate and the public health authority will provide you with instructions on how to self-isolate. You will be required to self-isolate for a minimum of 10 days from when your symptoms started. Please remain in regular contact with your manager or team leader (minimum daily) during this time.

(iv) IF YOU TEST NEGATIVE – remain at home until you are symptom-free and are feeling well and able to come to work. You may work from home if you are feeling well enough to do so BUT PLEASE DO NOT COME TO WORK FOR ANY REASON (for example, to pick up materials) EVEN IF YOU TEST NEGATIVE. If there is something at the office that you must have in order to work from home, please advise your manager or team leader and we will arrange to have the necessary materials delivered to you. Please remain in regular contact with your manager or team leader (minimum daily) during this time.

IF YOU ARE NOT DIRECTED TO TAKE A COVID-19 TEST:

Advise your manager or team leader of this selfassessment outcome. Please remain at home until you are symptom-free and are feeling well and able
to come to work
. You may work from home if you are able and feeling well enough to do so BUT PLEASE DO NOT COME TO WORK FOR ANY REASON (for example, to pick up materials) EVEN IF YOU ARE NOT DIRECTED TO HAVE A COVID-19 TEST. If there is something at the office that you must have in order to work from home, please advise your manager or team leader and we will arrange to have the necessary materials delivered to your home. Please remain in regular (minimum daily) contact with your manager or team leader during this time.

Employees that become ill with COVID-19 symptoms while at work must immediately take steps to isolate themselves from their coworkers. They must also immediately inform their manager or team leader and plan to safely return home. PLEASE THEN FOLLOW THE GUIDELINES SET OUT ABOVE FOR EMPLOYEES SICK WITH ANY SYMPTOM.

B. IF YOU LIVE IN THE SAME HOUSEHOLD AS SOMEONE WHO HAS A CONFIRMED OR SUSPECTED CASE OF COVID-19:

Employees that live in the same household as someone who is ill and has a confirmed or suspected case of COVID-19 must not come to work, must advise their manager or team leader and must follow these directives:

(i) If the person in your household who has a suspected case of COVID-19 subsequently tests negative for the virus, you may return to the workplace if you are not exhibiting any symptoms associated with COVID-19;

(ii) If the person in your household who has a suspected case of COVID-19 tests positive, you must self-isolate for a minimum of 10 days from the onset of their symptoms. You may work from home during this time if you are feeling well and able to do so BUT PLEASE DO NOT COME TO WORK FOR ANY REASON (for example, to pick up materials). If there is something at the office that you must have in order to work from home, please advise your manager or team leader and we will arrange to have the necessary materials delivered to you. Please remain in regular contact (minimum daily) with your manager or team leader during this time;

(iii) If the person in your household who has a suspected case of COVID-19, does not receive a negative result, please self-isolate, and contact your manager or team leader to discuss the specifics of your circumstances. PLEASE DO NOT COME TO WORK FOR ANY REASON (for example, to pick up materials) until a decision has been made about next steps given the factual circumstances of your situation.

If you live in the same household as someone who has a confirmed or suspected case of COVID-19, and subsequently become sick with any symptoms, you must then follow the procedures set out above for employees that are sick with any symptoms.

C. IF YOU HAVE COME INTO CLOSE CONTACT WITH SOMEONE WHO HAS A SUSPECTED OR
CONFIRMED CASE OF COVID-19

Employees that have come into close contact with someone that is suspected of being infected with COVID-19 or has been diagnosed with COVID-19, must not come to work, must advise their manager or team leader and must follow these directives:

(i) If the person with whom you have had close contact and has a suspected case of COVID-19 subsequently tests negative for the virus, you may return to the workplace, provided that you are not exhibiting any symptoms associated with COVID-19;

(ii) If the person with whom you have had close contact tests positive, you must self-isolate for a minimum of 10 days from the onset of their symptoms. During this time, you may work from home if you are able to do so BUT PLEASE DO NOT COME TO WORK FOR ANY REASON (for example, to pick up materials) EVEN IF YOU FEEL WELL. If there is something at the office that you must have in order to work from home, please advise your manager or team leader and we will arrange to have the necessary materials delivered to your home. Please remain in regular contact (minimum daily) with your manager or team leader during this time;

(iii) If the person with whom you have had close contact does not receive a negative result, please self-isolate, and contact your manager or team leader to discuss the specifics of your circumstances. PLEASE DO NOT COME TO WORK FOR ANY REASON (for example, to pick up materials) until a decision has been made about next steps given the factual circumstances of your situation.

If you have come into close contact with someone who has a confirmed or suspected case of COVID-19, and subsequently become sick with any symptoms, you must then follow the procedures set out above for employees that are sick with any symptoms.

Employees may use the five paid sick days available for COVID-related leave, and for those employees that have exhausted their sick time, the company will work with the employee to facilitate their application for government assistance, the use of vacation time, or an unpaid leave of absence. Employees that are not able to work because of COVID-19 will be afforded job protection while they are unwell, recovering or self-isolating in accordance with the foregoing.

Depending on the circumstances, On Point may be required to disclose that an employee has become ill with symptoms to other employees. In the event that an employee who has attended the workplace tests positive for COVID-19, On Point will need to disclose that a case of COVID-19 has been confirmed in our workplace. On Point may also need to disclose such conditions to regulatory bodies such as WorkSafe BC. In all such cases of disclosure, On Point will take all reasonable steps in the circumstances to protect the identity and privacy of the individual that has disclosed their symptoms or diagnosis. Those who have worked closely with an employee that is suspected of having COVID-19 or is confirmed to have COVID-19 will be required to follow the procedures set out above for employees that have come into close contact with someone with a suspected or confirmed case of COVID-19.

Employees that are exhibiting obvious symptoms associated with COVID-19 but have not disclosed their symptoms to their manager or team leader will be required to immediately go home and follow the procedure set out above for employees that are sick with any symptoms.

Return to work after a period of illness with COVID-19 symptoms, a diagnosis of COVID-19, or selfisolation in accordance with this policy, will be supported and facilitated where the manager or team leader considers the risk to the health, safety and wellbeing of the employee seeking return, and the risk to the health, wellbeing and safety of other employees, to be minimal. In making a decision about an employee’s ability to return to work, the manager or team leader will look to public health officials,
including the Public Health Agency of BC, the Public Health Agency of Canada and the World Health Organization for guidance, and decisions will be made based on current scientific understandings of COVID-19. The manager or team leader may also require the employee to provide a medical note from a qualified medical practitioner that authorizes the employee to return to work.

2. PERSONAL HEALTH PROTOCOLS

While at their regular workplace, all On Point employees are expected to follow the health protocols recommended by public health officials to reduce the risk of becoming infected with COVID-19. These include:

  • wearing a face mask – masks are required in all shared work areas of workplaces and areas where physical distancing cannot effectively be maintained including:
    • main entrance (when entering/leaving building)
    • hallways
    • boardrooms and meeting rooms;
    • production room
    • kitchen (unless seated to eat)
  • wearing a face mask at all site meetings and in any other work-related situation where physical distancing is not possible;
  • completing a COVID-19 screening checklist with the administrator on entry and immediately sanitizing hands before proceeding into the office area;
  • using hand sanitizer prior to touching any common surfaces;
  • maintaining single occupancy of all offices unless face mask is worn by all occupants;
  • maintaining single occupancy of all vehicles for work-related matters unless essential. If double occupancy is needed, masks must be worn, and frequent hand sanitization is recommended;
  • holding meetings remotely whenever possible or if in-person is required, requiring all parties to wear face masks;
  • regular hand washing with soap and warm water or alcohol-based hand cleanser – at a minimum, employees are asked to wash their hands upon arrival at work, before and after breaks, after handling any shared materials, and before and after handling common tools and equipment;
  • avoiding touching your face;
  • covering your mouth when you cough and sneeze;
  • refraining from shaking hands or coming into close contact with others;
  • avoiding any non-essential meeting and visits from external parties – if you feel a meeting or visit is essential, please seek permission from Administration, your manager, or team leader and note that guests will need to be screened prior to the meeting or visit and physical distancing
    requirements must be maintained;
  • avoiding congregating in lunchroom, meeting rooms etc.
  • avoiding sharing paperwork or office supplies;
  • regular disinfection of desks, workstations (minimum of twice daily).

Please ensure that posted occupancy limits in the lunchroom, boardrooms or washrooms are respected. Please use your own utensils, plates/bowl and mugs/glassware and if you do use the office supplies, do not leave dirty dishes in the sink or on the counter. Bring your assembled lunch which you may keep in the fridge. If possible, please avoid using the microwave for heating food and tidy up after yourself – leaving surfaces cleaner than you found them. 

If possible, please avoid sharing office supplies or exchanging physical paperwork – please try to send the latter electronically. If you must share paperwork, please avoid handing it directly to each other but look instead for ways of maintaining the recommended minimum distance of two metres through your exchange.

Please help us keep our workplace clean and disinfected. For example, if you see that we are out of soap in a bathroom or if we have run out of disinfectant or paper towel in the lunchroom, let Administration know.

3. WORKSPACE ASSESSMENT

Please assess your workspace and let your manager or team leader know immediately if you have any questions or concerns related to the health or safety of your workspace. Please consider the following:

  • proximity to other employee workspaces;
  • high-touch areas in or around your workspace that should be cleaned regularly;
  • whether work that ordinarily involves two people working closely (less than 2 metres apart) can be delayed or completed using aids (dollies etc.);
  • not sharing tools, equipment, vehicles, or if you must continue sharing, consider what measures you can implement to prevent transmission of COVID-19 including cleaning before and after or
    where necessary, the use of PPE.

Please let Administration know if require assistance with locating cleaning products for use at your workspace. At a minimum we ask that you clean your workspace twice daily with a disinfectant cleaner. If you require gloves or any other protective equipment for this purpose, please let Administration
know.

We also encourage you to identify areas of concern in the workplace generally – for example, please make suggestions about locations of signage or around areas requiring more cleaning if you feel it is warranted or has been overlooked in our general workplace review and assessment.

4. COVID-19 TRAVEL SAFETY

No business-related travel is authorized at this time.

We appreciate that at some point, employees may need or want to travel. Please be advised that employees are required to report all intended personal travel outside of British Columbia to their manager or team leader.

Employees are advised to review the Government of Canada health notices before undertaking any travel, particularly to an international destination and employees are expected to follow governmental directives regarding travel within and outside of Canada. OnPoint recommends against any international travel until it is deemed safe by the Government of Canada.

Employees that have travelled outside of Canada will be required to self-isolate for 14 days upon return to Canada. During that 14-day period, an employee that is well and can work remotely with their manager or team leader, may do so if their job allows for it. PLEASE DO NOT COME TO YOUR PLACE OF WORK FOR ANY REASON WHILE YOU ARE SELF-ISOLATING (for example, to pick up materials) EVEN IF YOU FEEL WELL. If there is something at the office that you must have in order to work from home, please advise your manager or team leader and we will arrange to have the necessary materials delivered to your home.

Employees that are not able to work remotely may take an unpaid leave of absence for 14 days upon return to Canada. A decision about the employee’s return to the workplace following the 14-day period of isolation will be made by management. Again, in making such a decision, management will look to public health officials for guidance, including the Public Health Agency of BC, the Public Health Agency of Canada and the World Health Organization, and decisions will be made based on current scientific understandings of COVID-19.

Thank you for your cooperation in keeping our workplace healthy, clean and safe for all employees. Again, please reach out to your manager or team leader with any questions or concerns that you may have about this policy or the safety of your workspace.